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    How do I complete my acquittal?


    Schools are required to submit an acquittal to show how their Sporting Schools funding was spent. If your school did not deliver a program during the school term, you are still required to complete an acquittal.

    Before you complete your acquittal 

    • Review the Program Parameters and Terms and Conditions to ensure your school has spent the funding on supported costs.
    • Review your confirmed Sport Package Bookings to ensure your school has used the Booking System to administer and manage Program delivery.
    • Ensure your school’s nominated contact (Sporting Schools Coordinator, Finance Contact or Principal) completing the acquittal has all necessary information and supporting documentation (eg. participant numbers, program delivery details and tax invoices) prior to accessing the form. 

    Acquittal Process

    STEP 1 – Access the Acquittal Form 

    A schools nominated contact (Sporting Schools Coordinator, Principal, or Finance Contact) can access the acquittal form online through your school’s profile. Each acquittal is pre-populated with details related to your Sporting Schools program and funding. 

    • Open a web browser and navigate to
    • Login using their Sporting Schools username (email address) and password;
    • Click on the ‘Manage Grants’ tab and scroll to ‘Grant Application Acquittals’;
    • If your school is eligible to acquit a term, select ‘Start Acquittal’ 

    NOTE: Acquittals need to be completed and submitted in one session as the form cannot be saved.

    STEP 2 – Program Participation

    • Select whether you delivered at least one sport program and/or requested sport package booking during the term (Yes or No), then click 'Next'.
    • If you did not deliver (‘No’), then select ‘Non-Delivery Reason’ from the drop down list and add a comment. You will then be directed to the Summary page as there are no program expenses to acquit.

    STEP 3 – Funding Details 

    • Review pre-populated Grant Details. If your Grant Details are incorrect, contact Sporting Schools Funding
    • Review pre-populated Program(s) Nominated in Grant Application and Confirmed Sport Packaged Bookings.
    • Enter Participant Totals in the Sporting Schools program during the school term for:
    • - Number of females
      - Number of males
      - Number of Australian Aboriginal and Torres Strait Islander students
      - Number of students with disability
      - Number of students who speak a language other than English at home 

    • Click ‘Next’.

    NOTE: You do not need to enter the Total Participants as this is calculated for you by adding your entered female and male participant numbers.

    STEP 4 – Program Expenses

    • Review the Spending Fact Sheet for information on the types of expenses supported by the Program.
    • Collate relevant evidence of expenditure including receipts and invoices. Scan copies of evidence so they are ready to be uploaded.
    • Enter your program expenses by sport

    NOTE: You need to upload at least one file to proceed to the next section and submit your acquittal.

    To provide details on how your school spent the Grant:

    • Click ‘Add Expense Item’ to enter a program expense
    • Select Sport and Expense Type from the drop down list
    • Enter Supplier, a brief description of the expense, Expenses Amount (inc-GST) and select if GST is applicable. Click Submit.
    • Repeat until you have entered all expenses for the term

    To upload Expense Item Receipts:

    • Click ‘Add Receipt’ 
    • Enter a brief description of what the evidence is
    • Click ‘Choose File’ to upload copies of receipts or other evidence of expenditure supporting the expense items entered
    • Click ‘Next’ 

    NOTE: You can attach multiple files if required. Individual files cannot exceed 5MB in size and should be saved in one of the following supported formats: PDF, JPG, JPEG, PNG, BMP, GIF. Attaching at least one file is mandatory.

    STEP 5 – Summary

    • Review the School Details, Financial Declaration and declaration statements
    • Tick to confirm the information provided in your acquittal is correct and your acceptance of the declaration statements
    • Submit your acquittal

    NOTE: When your acquittal is successfully submitted you will receive a confirmation email which outlines your acquittal details. If you do not receive a confirmation email, please contact Sporting Schools on 1300 785 707 or

    Once submitted, you will not be able to access or amend your acquittal. If you require any amendments to be made, please contact Sporting Schools. 

    Please do not return any funds to the Sporting Schools program until you receive an invoice as it includes payment instructions.


    What happens after I submit my acquittal?

    After your school submits an acquittal, it is assessed by Sporting Schools to ensure the program was delivered in accordance with the terms and conditions and program parameters, and that the funding was spent on supported expenses.

    There are three outcomes from the acquittal assessment process: 

    1. No further action to be taken - details provided comply with Sporting Schools parameters and terms and conditions
    2. Invoice for residual (unspent) funds or unapproved expenditure - total expenses equals less than the funding received, or expenses are not supported costs within Sporting Schools parameters and terms and conditions
    3. Invoice for full amount of funding – a school does not submit an acquittal, receives notification of non-compliance, and an invoice will be raised for the full amount of the grant

    Do not return any funds to the Sporting Schools program (or Sport Australia) until you receive an invoice, as it includes payment instructions. Sport Australia invoices are to be paid within 30 days either by electronic transfer, cheque or credit card.


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